The terms 'you' and 'your' refer to (1) any individual about whom we have User Information ('Data Subjects') and (2) any individuals who provide to us User Information about Data Subjects ('Third-Party Data Providers').
1. Your Consent
2. The Types Of Information You May Provide
User Information falls into five categories: (i) Contact Information; (ii) Government-Issued Identification Information; (iii) Personal Information; (iv) Anonymous Information; and (v) Other Information. These categories are defined further, below:
2.1. Contact Information. The term 'Contact Information' means information about a Data Subject that would allow us (or others) to identify and contact the Data Subject, consisting of the Data Subjects' name, mailing address, telephone number, email address, and other contact information.
2.2. Government-Issued Identification Information. The term 'Government-Issued Identification Information' means the Data Subject's (a) Social Security Number; or (b) government-issued identification number included on a valid federal or state government-issued photo ID (such as a passport number, US military ID number, or US work authorization number). The term 'Government-Issued Identification Information' does not include information that constitutes Contact Information.
2.3. Personal Information. The term 'Personal Information' means the information that could reasonably be used to identify the Data Subject, including the Data Subject's Contact Information and Government-Issued Identification Information. Personal information also includes information about a Data Subject's family, personal property, automobiles, firearms, and related information.
2.4. Anonymous Information. The term 'Anonymous Information' means information that does not identify a Data Subject, and may include statistical information concerning, for example, the pages on our Website that Users visit most frequently, or the on-post military communities that receive the most housing applications.
2.5. Other Information. The term 'Other Information' means all other information - except for Personal Information - we receive about a Data Subject. This information may include, but is not limited to, requests for products or services, and comments.
3. Your Responsibility For Providing Information.
We counsel you to take care when providing information to us. If we ask for Contact Information or Government Issued-Identification Information (such as a social security number or passport number) over the Website, for example, we will do so by labeling the appropriate portion of the online form or submission area with the specific information we seek. (For example, if we ask you for a Social Security Number, the online form will have a specific area labeled as 'Social Security Number'.) If we have not specifically asked for a Data Subject's Contact Information or Government-Issued Identification Information in a particular portion of an online form or submission area, we counsel you not to provide it in that portion of the form or submission area. If you choose to disclose Contact Information or Government-Issued Identification Information to us where it is not specifically requested, that information will treated and protected as Other Information, not Personal Information.
4. Our Uses Of Information About Data Subjects
We use Personal Information about Data Subjects only as provided in this Policy. We may collect information about Data Subjects at different points (for example, when you request information, submit housing applications to us or apply for jobs on our Website), and use this information as follows:
4.1. Account Registration; User Names. In order to access information, products, and services on our Site that are limited to Site Registrants, we require that you complete a registration form. This form asks for Contact Information, which includes such items as (i) name; (ii) mailing address; and (iii) email address. The registration process for certain portions of the Site may require a Site Registrant to provide additional Personal Information, such as a social security number. We use the information a Site Registrant provides during the registration process to provide a Site Registrant with a user name and a password, and to allow the Site Registrant to gain access to Password Protected Areas of the Site. We use Contact Information the Site Registrant provides during the registration process as further detailed below.
4.2. Providing Information, Goods, Or Services. We use Personal Information and Other User-Submitted Information to provide the information, goods and services, such as housing services, that the Data Subject requests.
4.4. Verifying Identity. When you request a product, service or information from us, we may collect additional Personal Information to verify your identity and process your request, beyond the data we originally received about you. This is designed to further protect you and to reduce the threat of identity theft and fraudulent orders.
4.5. Promotions. We believe that our Users' own experiences with us can often act as the strongest promotion for our products and services. To promote and illustrate our products and services, we may wish to post on our Website home page, on other areas of a website, or elsewhere, endorsements from, or other descriptions of experiences by, our Users. You agree that your Contact Information and experiences with us may be used and adapted for these purposes (without the need for compensation).
4.6. Informational Notices and Bulletins. Periodically, we may choose to send news, bulletins, or other information to Data Subjects, and will use Contact Information to send such communications. If we choose to undertake such communications, the Data Subject will have the ability to opt out of receiving these communications as provided in Section 8 (Opting Out), provided, however, that there are certain communications for which Data Subjects cannot opt out. Please refer to Section 8 for more details.
5. Anonymous, Aggregate Information.
We use Anonymous Information to analyze the effectiveness of our Site, to improve our products and services, and for other similar purposes. In addition, from time to time, we may undertake or commission statistical and other summary analyses of the general behavior and characteristics of Users participating in our services and the characteristics of visitors at our Site, and may share Anonymous Information with third parties, including advertisers (if any). Rest assured, though, that Anonymous Information provided to third parties will not allow anyone to identify the Data Subject, or determine anything personal about the Data Subject. We may collect Anonymous Information through features of the software that supports our services, through cookies, and through other means described below.
5.1. IP Addresses; Logs. Either directly, or through our hosting service provider, we may automatically receive and record information in our server logs from your browser, including your IP address (the Internet address of your PC), your computer's name, the type and version of your web browser, referrer addresses, where the computer is routing from, and other generally-accepted log information. We may also record page views (hit counts) and other general statistical and tracking information, which will be aggregated with that of other users in order to understand how our Website is being used, and for security and monitoring purposes.
5.2. Cookies. A cookie is a small amount of data, which often includes an anonymous unique identifier, which is sent to your browser from a website's computers and stored on your computer's hard drive. Cookies can be used to provide you with a tailored user experience and to make it easier for you to use a website upon a future visit. We may include cookies on our Website and use them to recognize you when you return to our Website. You may set your browser so that it does not accept cookies. Cookies must be enabled on your web browser, however, if you wish to access certain personalized features of our Services.
5.4. Click-Throughs. We may send email messages which use a 'click-through URL' linked to content on our Website. When you click one of these URLs, you pass through our web server before arriving at the destination web page. We track this click-through data to help determine interest in particular topics and measure the effectiveness of our communications. If you prefer not to be tracked simply do not click text or graphic links in the email, or notify us in accordance with Section 8 (Your Choices; Opting Out).
6. Any Information Linked With Personal Information Is Protected As 'Personal Information'
7. Disclosures To Third Parties
We will not disclose Personal Information about a Data Subject to any third parties without the Data Subject's express consent, except in the circumstances specified below.
7.1. Vendors. We employ other companies to perform functions on our and on your behalf, such as providing services related to our products, maintaining the Website, collecting information, responding to and sending electronic mail, or other functions necessary to our business. We may need to share Personal Information with companies that assist in the running our business (collectively, 'Vendors'). We will provide Vendors with only that Personal Information necessary to perform their functions, and we will not allow them to use Personal Information for any purpose inconsistent with this Policy. We require that our Vendors agree contractually to comply with privacy laws, and agree to maintain protections for Personal Information that are consistent with this Policy.
7.2. Affiliates. In order to provide Data Subjects with valuable product and service offerings, we share Personal Information with our Affiliates. Our Affiliates have agreed contractually to comply with privacy laws, and have agreed to maintain protections for Personal Information that are consistent with this Policy. Data Subjects have the ability to 'opt-out' of this information-sharing, by following the directions provided in Section 8 (Opting Out).
7.5. Legal. We will reveal Personal Information about Data Subjects to the extent we reasonably believe we are required to do so by law. If we receive legal process calling for the disclosure of Personal Information about a Data Subject, we will attempt to notify the Data Subject via the email address we received for the Data Subject within a reasonable amount of time before we respond to the request, unless such notification is not permitted.
8. Opting Out
Because we respect privacy rights, we give Data Subjects the following choices of how their Personal Information may be used:
8.1. Opting-Out of Updates. If we choose to send to bulletins, updates, product offerings, or other communications to Data Subjects, we will provide them with the ability to decline - or 'opt-out of' - receiving such communications. Instructions for opting-out will be provided if and when we determine to send such a communication. Please understand that Data Subjects will not be allowed to 'opt-out' of formal notices concerning operation of our Websites, and legal and other related notices concerning their relationship to us or the Website.
8.3. Opting-Out and Multiple Data Subjects. For products and services that were ordered by a single Data Subject, but that apply to multiple Data Subjects or other individuals, we will treat an opt out by any Data Subject as applying to all Data Subjects (or others) covered by the products or service. (For example, if you are head of household and opt-out under this section, we will apply that opt-out decision to your family as well.)
9. Access; Removing Information
We provide Data Subjects with access rights to their User Information and provide them with the right, upon their request, to remove their information in accordance with our contracts with the military and the law, as we reasonably interpret them. Please understand, however, that it may be impossible to remove this information completely, due to backups and records of deletions. Data Subjects may not remove de-identified, anonymous, or aggregate data from our databases.
We have put in place security systems, physical safeguards, technical safeguards, and quality controls designed to prevent unauthorized access to, or disclosure of Personal Information. Our security systems are structured to deter and prevent unauthorized users and others from accessing Information we receive about Data Subjects. Please understand, though, that these safeguards are not fail-proof and, due to the nature of Internet communications and evolving technologies, we cannot provide, and disclaim (to the extent permitted by law), assurance that the information we receive about Data Subjects will remain free from loss, misuse, or alteration by third parties who, despite our efforts, obtain unauthorized access.
Moreover, please keep in mind that you also play a key role in protecting the security of information about you. For example, you should guard your password to our Website, and decline to allow others to use this password. In addition, you should close your browser when have finished viewing your information on our Website, to prevent others from viewing your Personal Information.
11. Website Participation by Children and Teens; Advisory
Due to federal law (as reflected in the Children's Online Privacy Protection Act), WE DO NOT ALLOW INDIVIDUALS WHO WE KNOW ARE UNDER 13 TO PARTICIPATE IN OUR WEBSITE OR SERVICES. YOU MUST BE AT LEAST 13 YEARS OLD TO USE OUR WEBSITE AND SERVICES. IF YOU ARE BETWEEN 13 AND THE APPLICABLE AGE OF MAJORITY, PLEASE REVIEW THIS AGREEMENT WITH YOUR PARENT OR GUARDIAN. Please understand that we cannot necessarily tell if a user is providing us with his or her true age.
12. Notification of Changes
13.1. Anonymous Information. The term 'Anonymous Information' has the meaning set forth in Section 2.4.
13.2. Contact Information. The term 'Contact Information' has the meaning set forth in Section 2.1.
13.3. Government-Issued Identification Information. The term 'Government-Issued Identification Information' has the meaning set forth in Section 2.2.
13.4. Local Provider. The term "Local Provider" has the meaning set forth in Section 7.3.
13.5. Personal Information. The term 'Personal Information,' has the meaning set forth in Section 2.3.
13.6. Site Registrant. The term 'Site Registrant' means an individual who visits our Website and creates and account or profile with us.
13.7. Site Visitor. The term 'Site Visitor' means any individual who visits our Website.
13.8. User. The term 'User' means (i) Site Visitors, (ii) Site Registrants, and (iii) Non-Website Users.
14. Contact Us
300 Centerville Rd, Summit East, Suite 201
Warwick, RI 02886
15. Effective Date